Proposal Coordinator

Spectrum Geosurvey are a leading marine geophysical survey company specialising in offshore data acquisition, analysis, and interpretation. With a commitment to innovation, safety, and sustainability, we deliver high-quality geophysical solutions to clients worldwide. Our team is made up of passionate professionals dedicated to pushing the boundaries of what’s possible in marine geophysics. We are currently seeking a motivated and detail-oriented Proposal Coordinator to join our dynamic team.

As a Proposal Coordinator, you will play a critical role in supporting our business development efforts by coordinating the preparation and submission of high-quality proposals to clients. You will work closely with technical experts, project managers, and other stakeholders in the team to ensure that proposals are achievable, accurate, and submitted on time. This is an excellent opportunity for a highly organised individual with strong communication skills and a keen eye for detail to contribute to the growth and success of our company.

• Coordinate the end-to-end proposal development process, from initial receipt of Request for Proposal (RFP) to final submission.
• Collaborate with technical teams, project managers, and business development personnel to gather necessary information and develop proposal content.
• Develop, write, and edit proposal content to ensure clarity, compliance, and consistency with company standards and client requirements.
• Manage multiple proposals simultaneously, ensuring all deadlines are met and submissions are complete.
• Review and analyse RFPs, RFIs (Requests for Information), and other solicitation documents to identify key requirements and ensure compliance.
• Maintain a proposal database and repository, including tracking proposal status, maintaining proposal templates, and managing past performance references.
• Assist in developing and maintaining proposal development processes and best practices to improve efficiency and quality.
• Support the development of marketing materials, presentations, and other business development initiatives as needed.

• A relevant Bachelor’s degree.
• At least 2-3 years of experience in the marine geophysical industry, preferably within the renewable sector, or related industries.
• Excellent writing, editing, and communication skills.
• Strong organisational skills with the ability to manage multiple tasks and meet tight deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Detail-oriented with a strong focus on accuracy and quality.
• Ability to work both independently and collaboratively in a fast-paced environment.

• Competitive salary and benefits package.
• Opportunity to work with a dynamic and innovative team.
• Professional development and career growth opportunities.
• A supportive and inclusive work environment.