Proposal Coordinator

Job Description

Commercial Department  |  Lymington  |  Entry level or experienced

Spectrum Geosurvey specialises in coastal hydrographic and geophysical surveys, supporting clients across the offshore renewables sector. We are looking for an organised and motivated Proposal Coordinator to join our growing commercial team in Lymington.

This opportunity is open to entry-level applicants and candidates who already have proposal-writing experience. You will help the team prepare clear, accurate and compliant tenders while developing your understanding of how offshore survey projects are planned, priced and presented to clients. A background in marine geophysics is essential; tender-specific training and support will be tailored to your experience.

Department: Commercial

Location: Lymington Office

Level: Entry level or proposal-writing experience

Reporting to: Tender Manager and Commercial Leadership

 

The role:

You will support the tender process from the first review of a client enquiry through to final submission. Working with technical, operational, project and HSEQ colleagues, you will coordinate information, maintain document control and help ensure that every response is complete, consistent and delivered on time.

 

What you will do:

• Maintain tender calendars, action lists and submission records so that deadlines and responsibilities are clear.
• Review requests for proposal, requests for information and pre-qualification questionnaires, with guidance, to identify required documents and response actions.
• Coordinate contributions from technical, operational, project, QHSE and commercial colleagues.
• Draft, edit, proofread and format proposal content using approved information and templates.
• Complete client forms and support the preparation of company information, CVs, project experience and supporting evidence.
• Control document versions, file naming, approvals and final submission packs.
• Arrange reviews, record comments and follow up agreed actions.
• Support tender portal uploads and confirmation of submissions.
• Maintain proposal templates, reference material and past-performance records.
• Help prepare presentations, marketing material and other commercial documents when required.

What we are looking for:

• Knowledge or experience of marine geophysics is essential, gained through relevant study or practical work.
• Strong written English and the ability to present technical information clearly and accurately.
• Excellent organisation, with the confidence to manage several tasks and follow up inputs before a deadline.
• Careful attention to detail, particularly when checking requirements, figures and document versions.
• A confident and professional communication style, with a willingness to work across different teams.
• Good working knowledge of Microsoft Word, Excel and PowerPoint.
• A relevant degree, apprenticeship or equivalent practical experience in marine geophysics or a closely related subject.
• Previous proposal-writing experience is welcome but not required; entry-level candidates with strong writing and coordination skills are encouraged to apply.

How you will develop:

Training will be tailored to your starting point and will cover tender coordination, compliance reviews, technical and commercial proposal structure and document control. Entry-level appointees will build responsibility progressively, while candidates with proposal-writing experience will be expected to take earlier ownership of suitable submissions.

 

What we offer:

• 33 days of annual leave each year, including bank holidays.
• A matched pension contribution of up to 5%.
• Flexible working hours.
• Continuous training and development opportunities.
• Cycle to Work scheme through salary sacrifice.
• A modern, environmentally friendly office with sit-stand desks.
• Employee Assistance Programme with wellbeing and counselling support, including a 24/7 telephone service.
• Free eye tests, a free team lunch on Wednesdays, and regular sports and social activities.

 

How to apply:

Please send your CV and a short cover letter explaining your suitability for the role to cv@spectrum-offshore.com, using “Proposal Coordinator” as the email subject. Applications will be reviewed as they are received.

Spectrum Geosurvey welcomes applications from people with different backgrounds and experiences who can bring the skills and approach needed for the role.